Document indexing

click-time calculator

Is your medical record indexing filled with “clicks?” These tiny taps may not seem like much by themselves, but mouse clicks can ruin your filing efficiency over time. Eliminating clicks is a must to improve your indexing efficiency.

Each click takes about one second when decision-making and cursor navigation are factored in. We also calculate that manual filing requires about 1,000,000 clicks per year for every five providers in your organization—that’s 55.5 hours of clicking.

Use the slider below to calculate how much time your team spends “clicking” each year.

How many providers are in your organization?

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Please enter a number from 1 to 500.

Number of clicks per year

That equates to...

Ready to reduce the clicks?

Tip 1: Time your indexing daily. Track how long a fax or scan sits in your EMR indexing queue before arriving in the correct patient chart. The results may shock you.

Tip 2: Evaluate your workflows. Optimize every step of your indexing process. Reduce time and effort at every turn. Your administrators will likely have some suggestions for you.

Tip 3: Consider outsourcing. A software-enabled service, like SmartFiler, automates the filing process to dramatically decrease indexing times. All it takes is one “click” from your team.

Want more time-saving tips?

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Executive Summary

You don't have to accept the delays and inaccuracies of patient record indexing.

Unlock your HIM optimization and learn what it means to have a BetterChart™.

Discover how SmartFiler can help.

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In this 30-minute session, we will help you understand your patient indexing issues and take steps to address them.


By the end of the call, you will have:

  • A customized assessment of your unique challenges
  • 2-3 improvement ideas based on your pain points