By DISC Corporation | December 8, 2021

Faster medical record scanning and indexing benefits your cash flow

A slow medical records scanning and indexing process often leaves documents waiting for days—or even weeks—before getting indexed. That means the billing codes they contain remain unprocessed. Assuming you still manage to meet the deadlines, the filing delay creates a waiting period for your reimbursements to come through. And, administrative issues with a request cause even longer delays.

Meanwhile, your vendors expect to be paid on time. It’s easy to wind up with money is going out faster than it’s coming in. That’s why it’s imperative to file your records as quickly as possible.

After relying on manual indexing for so long, it might seem like your only option. Or, maybe you’ve tried speeding things up, only to realize it’s easier said than done. And you’re right. Without the proper support, it’s nearly impossible to create filing processes fast enough to meet your needs.

That’s because manual indexing is limited by the speed of your team. Their hectic schedules don’t allow much time to enter each document by hand. When administrators do focus on filing, they work so frantically that human error becomes a major concern. Mistakes will happen. And when they do, patient care and collections both take a hit.

Automated medical record indexing with SmartFiler

Thankfully, this is all avoidable. An automated service like SmartFiler, indexes documents in as little as four hours. That means your billing starts sooner and your payments come in faster.

The process is easy and almost entirely hands-off. When a new document comes in (paper or digital), your staff only needs to make a few clicks. SmartFiler handles the rest. It reads the document, records the information in your EHR, and gets everything saved in the correct place. And it only takes a matter of hours with no additional help from your team.

SmartFiler also recognizes that no software is perfect. If the application ever struggles with anything like a low-quality scan or illegible handwriting, highly-trained experts step in to examine the record and file it correctly. That’s how SmartFiler boasts an accuracy rate of up to 99.99%.

With your records automatically indexed in less than a day, reimbursements go out faster, and payments come in sooner. Your cash flow improves, and your is free to focus on providing top-level care for your patients.

If slow medical record scanning and filing hinders your organization’s cash flow, let us know. We’d love to talk about how SmartFiler can help and answer any questions you may have.

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