Keep documents flowing straight into your patients' charts with automated medical record indexing
PROBLEMS YOU'LL ENCOUNTER
The most common issue plaguing medical records filing procedures is missing and misfiled documents. Whether documents are filed to the incorrect patient record, sent to the wrong provider, require a different document type, accuracy is usually the culprit.
Documents may even be missing from patient records because the staff just hasn't gotten to them yet. Quality reporting issues might also arise due to manual closing-the-loop procedures.
THREE QUESTIONS TO ASK YOURSELF...
Are your incoming faxes and paper medical records indexed and available in your EHR within 24 hours like
HIMSS recommends in Stage 7?
Do you receive complaints regarding the filing of medical records, such as documents being filed in
the wrong patient chart or providers not receiving tasks for review?
Do you have clinics that can't keep up or follow standardized medical record indexing and filing
procedures and policies?
WHY INDEXING PATIENT RECORDS EVERY DAY IS HARD
Your clinical team generates and receives large volumes of paper and electronic information that must get indexed into your electronic medical record. But this usually requires hand-keyed, manual data entry from your staff.
And sadly, hand-keying is typically less than 99% accurate, leading to problems with at least 1% or more of your medical record documents. These are the types of errors that are bound to happen with manual processes.
SMARTFILER AUTOMATES YOUR EHR MEDICAL RECORDS FILING
HOW IT WORKS.
“Our workﬂow was effective, however, we were very concerned that with our growth we would continue to add staff resources. This methodology eliminates the indexing of faxes and paper and the resulting need for an inefficient paper-based medical record system.”
500 Provider Multi-Specialty Physician Group
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